How to use Microsoft outlook

Microsoft Outlook is a popular email client that can be used to manage emails, calendars, contacts, and tasks. Here are some basic steps to get started with Microsoft Outlook:

1. Install Microsoft Outlook: If you don’t have Microsoft Outlook installed on your computer, you can download and install it from the Microsoft Office website.
2. Set up an email account: Once you have installed Microsoft Outlook, you need to set up an email account. To do this, go to the “File” menu and click “Add Account.” Follow the on-screen instructions to add your email account.
3. Compose and send an email: To compose and send an email, click on the “New Email” button in the top-left corner of the Outlook window. Enter the email address of the recipient, the subject of the email, and the body of the email. You can also attach files to the email by clicking on the “Attach File” button.
4. Organize your inbox: To organize your inbox, you can use features like folders, rules, and categories. You can create folders to store your emails, create rules to automatically move emails to specific folders, and assign categories to emails to help you quickly find them.
5. Manage your calendar: Outlook also has a calendar feature that allows you to schedule and manage appointments, meetings, and events. You can create new appointments by clicking on the “New Appointment” button in the top-left corner of the Outlook window. You can also set reminders for appointments and schedule meetings with other people.
6. Manage your contacts: Outlook also has a contact management feature that allows you to store and organize your contacts. You can add new contacts by clicking on the “New Contact” button in the top-left corner of the Outlook window. You can also import contacts from other sources, such as a CSV file.

These are just some of the basic features of Microsoft Outlook. As you become more familiar with the program, you can explore additional features and customize Outlook to suit your needs.

To compose a new email message in Microsoft Outlook, follow these steps:

1. Open Microsoft Outlook on your computer.
2. Click on the “New Email” button in the top-left corner of the Outlook window. Alternatively, you can use the keyboard shortcut “Ctrl + N” to create a new email.
3. In the “To” field, enter the email address of the recipient. If you want to send the email to multiple recipients, separate their email addresses with a semicolon.
4. In the “Subject” field, enter a brief summary of the email’s content.
5. In the main body of the email, type your message. You can format the text using options in the formatting toolbar, such as bold, italic, or underlined text.
6. If you want to add attachments to the email, click on the “Attach File” button in the toolbar and select the file(s) you want to attach.
7. Once you have composed your email, click on the “Send” button in the top-left corner of the window to send it.

Alternatively, you can also save the email as a draft by clicking on the “Save” button. You can then return to the draft later to finish and send the email.

If you have sent an email in Microsoft Outlook and want to recall it, follow these steps:

1. Open Microsoft Outlook and go to your “Sent Items” folder.
2. Double-click on the email you want to recall to open it.
3. Go to the “Message” tab in the toolbar at the top of the window.
4. Click on the “Actions” button and select “Recall This Message”.
5. In the “Recall This Message” dialog box, choose whether you want to delete unread copies of the email or delete unread copies and replace with a new message.
6. If you choose to replace the email with a new one, compose the new message and click “Send”.
7. If you choose to delete the email, select the “Tell me if recall succeeds or fails for each recipient” option if you want to receive a notification telling you whether the recall was successful or not.
8. Click “OK” to recall the email.

Note that the recall feature may not work in all cases. For example, if the recipient has already opened and read the email, you will not be able to recall it. Additionally, some email systems may not support the recall feature, so the email may still be delivered to the recipient’s inbox even if you attempt to recall it.

To import or export contacts in Microsoft Outlook, follow these steps:

Export Contacts:

1. Open Microsoft Outlook on your computer.
2. Go to the “File” tab in the toolbar at the top of the window.
3. Click on “Open & Export” and select “Import/Export”.
4. In the Import and Export Wizard, select “Export to a file” and click “Next”.
5. Select “Comma Separated Values” and click “Next”.
6. Choose the contacts folder that you want to export, and select a location and filename for the exported file.
7. Click “Finish” to export the contacts to the selected file.

Import Contacts:

1. Open Microsoft Outlook on your computer.
2. Go to the “File” tab in the toolbar at the top of the window.
3. Click on “Open & Export” and select “Import/Export”.
4. In the Import and Export Wizard, select “Import from another program or file” and click “Next”.
5. Select “Comma Separated Values” and click “Next”.
6. Choose the location of the CSV file containing the contacts that you want to import.
7. Select the destination folder for the imported contacts, and choose whether to allow duplicates or not.
8. Map the fields in the CSV file to the corresponding fields in Outlook, and click “Finish” to import the contacts.

Note that the steps may vary slightly depending on the version of Microsoft Outlook that you are using.